Step 1 – Open Microsoft Outlook.

Step 2 – Go to the “File” tab and click the “Info” menu.

Step 3 – Select “Automatic Replies (Out of Office)”.

Step 4 – Check the box for “Send Automatic Replies” under the “Automatic Replies” option.

Step 5 – Specify a time and date when the out of office reply will be active. Set the “Start time” and “End time.”

Step 6 – Type a message for the automated reply you want to send to those inside your network in “Inside my organization” tab. Type a message to those outside your network in the “Outside my organization.” You can copy the same message if you don’t need to differentiate the two. Click “OK” to close.